Job Description
Duties:
- Provide comprehensive administrative support to the team, encompassing tasks such as file organization, data entry, and document preparation.
- Coordinate team members' schedules, travel arrangements, and calendar management.
- Handle all incoming and outgoing communications professionally and efficiently, including emails, phone calls, and mail.
- Maintain office supplies, equipment, and inventory to ensure smooth day-to-day operations.
- Provide secretarial services and support the personal matters of the management team.
- Respond promptly and courteously to inquiries and requests from both internal and external stakeholders.
- Contribute to the planning and execution of company events and initiatives, including team-building activities and corporate outings.
- Collaborate across departments to facilitate cross-functional projects and tasks.
- Adhere to established office policies and procedures to uphold compliance and efficiency in administrative processes.
- Undertake any additional administrative duties and projects as assigned by management.
Qualifications:
- High school diploma or equivalent, with a preference for additional education or certification in administration or a related field.
- Minimum 5 years of experience in an administrative role, preferably in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
- Strong organizational skills and attention to detail, with the ability to prioritize tasks effectively.
- Excellent communication skills, both written and verbal, in English and Cantonese.
- Ability to work independently with minimal supervision, as well as collaboratively as part of a team.
- Flexible schedule with availability for part-time hours.
- Positive attitude, eagerness to learn, and adaptability to changing priorities.